About the Position
Namati is searching for a brilliant administrative whiz who will join our team as Executive Associate (EA) in our Washington, DC office to meticulously support Namati’s executive team in the fulfillment of our mission.
Supporting our CEO, Vivek Maru (70%), COO, Indira Sarma (20%), and DC Office operations (10%), the EA will be knowledgeable about Namati’s operational and programmatic priorities to provide flawless administrative, logistical, and occasional research, writing and editing support, all while remaining nimble and responsive to our incredibly fast-paced environment.
Exceptionally organized, proactive, creative, and, most of all, relentless, the EA will be deft at juggling multiple responsibilities while problem-solving and troubleshooting on many fronts. In addition to being an administrative whiz, the EA must possess excellent written and verbal communication skills with the tact and discretion to communicate graciously with our global staff and external stakeholders. With responsibilities that range from arranging complex travel itineraries and processing expense reports to driving logistics for high-level global meetings for Namati’s board and leadership, the EA must exemplify excellence in every task, large or small. This is a challenging and exciting position at the heart of Namati’s Global Cross-cutting team, with a unique vantage point into the running of a dynamic global justice organization.
Here’s what you might have tackled in the past week:
- Thoroughly prepared Vivek for a meeting with a new potential funder; liaised with their Executive Director’s EA to lock in the timing and agenda; worked with Namati’s Director of Development to brief Vivek on the foundation’s areas of focus; ensured that all relevant Namati staff are invited to the meeting; and helped Vivek follow up on next steps after the meeting.
- Secured travel visas and mapped complex itineraries as Vivek and Indira each prepare multi-country trips with numerous overlapping components. Thought seven steps ahead to secure on the ground logistics (travel, transport, lodging) and ensured that both were provided with comprehensive logistical details for every step of their trip before they departed.
- Worked with the Communications Director to ensure Vivek has approved the language for a time-sensitive public legal empowerment listserv mailer set to go out later that day.
- Ensured that Vivek’s direct report check-in calls were rescheduled for the upcoming week, when he’s set to present at a human rights conference in Istanbul.
- Troubleshot a Google Photos backup sync error discovered on Vivek’s phone an hour before his flight to rural Sierra Leone, while simultaneously ensuring previous trip photos have been sent to the Communications team before erasing them on his phone to free up storage space.
- Supported Indira to proactively map out and prepare the quarterly leadership call schedule for the year.
- Drawing on meeting notes from Vivek and Namati’s Director of Development, drafted a follow-up email to an environmental justice foundation lead in Vivek’s voice, thanking her for making the time to meet with our team and sending some additional Namati materials.
- Updated Vivek’s CV after his recent op-ed on diversifying revenue for a sustainable legal empowerment movement was published in the Guardian.
- Tracked down missing receipts from one of Vivek’s previous trips to India and submitted the relevant expenditure forms to the Finance team.
- Conducted a DC office supply audit and placed an order with Amazon for new notepads, binder clips, and post-its, then updated the supply log accordingly.
About you/must-haves for all positions at Namati
- Collaborative and service-oriented: You greet everyone you encounter with a collaborative spirit, kindness, and empathy. You are known as a team-player who brings an “all hands on deck” mindset to all projects — you’re happy to contribute however you can to advance Namati’s mission.
- Growth oriented: You’re always seeking to better yourself and your work, and you will push yourself to the peak of performance to help fulfill our mission. In service of that growth, you welcome and delight in feedback from supervisors, peers, and anyone else.
- Nimble, creative, problem-solving: Although careful planning and execution define your work, you are positive and graceful when unexpected challenges arise. You quickly reorient and identify the best new course of action.
About you/must-haves for the Executive Associate position
- Track record of excellence in a support role: You genuinely enjoy, and have demonstrable experience (at least one year), directly supporting senior managers/executives.
- Exceptionally organized and attentive to detail: You’re hyper-organized and detail-oriented by nature and take pleasure in letting no ball drop as you deftly juggle multiple projects. As a matter of practice, you proactively check and double check your work to ensure it’s 100% free of errors– you pride yourself on how few mistakes you’ve ever made while on the job.
- Calm and effective under pressure: You consider the ability to simultaneously manage a high volume of complex logistical details, switch gears, and thoughtfully prioritize at high speeds to be a superpower of yours that you have excelled at in previous jobs or internships. You thrive in fast paced environments.
- Ambitious and relentless: It’s in your nature to work tirelessly on a problem until you’ve seen through the solution that will best advance the ultimate aim of the project. You know what you can accomplish and learn in this role is limitless and that taking on more responsibility will result in more opportunities for growth. You are a quick study who excels at learning to do things you’ve never done before.
- Sound judgment and integrity: You have the rare combination of being able to make quick decisions with your gut and measured decisions with your head. You can pull on your strong analytical abilities or your instincts at the right times to make the right judgment call, even in the face of limited or conflicting information. You know what information is sensitive, and you will protect it accordingly. You take your reputation very seriously.
- Deep sense of ownership and responsibility: You epitomize reliability, and you’ve always been recognized as the person whom others inherently trust to get the job done quickly and accurately.
- Skilled with communication: Your written and verbal communications demonstrate both clarity of thought, analysis and sensitivity to audience and context.
- Technologically savvy: You’re a technophile; when working with a new program or application you quickly become fluent.
Namati is dedicated to placing the power of law in the hands of people.
For billions of people around the world, the law is broken. It’s an abstraction — or worse, a threat — but not something we can use to exercise our basic rights.
Namati is building a global movement of grassroots advocates who empower people to understand, use, and shape the law. These “barefoot lawyers” form a dynamic, creative frontline that can squeeze justice out of even broken systems.
In the past four years, Namati and our partners have worked with over 65,000 clients to take on some of the greatest challenges of our times: protecting community lands, enforcing environmental law, and securing basic rights to healthcare and citizenship.
We track data on every case and use that information to advocate for systemic changes, like better policies for land governance in Liberia, environmental regulation in India, and healthcare delivery in Mozambique.
And we’re joining forces for change. Namati convenes the Global Legal Empowerment Network — over 1400+ groups and 5,000+ individuals from 150 countries learning from one another and bringing justice to communities in every part of the world.
Our work has gained recognition. Namati and the Global Legal Empowerment Network were recognized with the prestigious Skoll Award in 2016. Honoring CEO Vivek Maru as a fellow, Ashoka called ours the “best law-for-all model we’ve seen.” We’ve been published and featured in the Guardian, the New York Times, and Forbes. And we’ve had some hefty supporters, including an advisory board with leaders like Amartya Sen, Mo Ibrahim, Fazle Abed, and Madeleine Albright.
As we move into our next phase, we’re growing our global team of passionate, results-oriented, big-hearted advocates, united by a common mission and a strong culture:
- Our mission is our North Star. It’s why we all wake up every day. We pour our hearts into this work.
- We’re innovators and changemakers. We are a young, energetic social enterprise and we know that our work is urgent. We believe in being nimble and doing what works.
- Our work makes real, tangible, measurable progress in people’s lives. We take abstract concepts – rule of law and human rights – and make them concrete, helping people find solutions that improve their lives every day.
- We walk our talk. Our movement is about legal empowerment and we bring this spirit of empowerment and collaboration to all our partnerships. We hold humility as a core value: we lead when necessary and follow when necessary.
- We are a truly global organization. Our offices are located in Delhi, Freetown, Maputo, Nairobi, Washington DC, and Yangon, and our staff come from all corners of the world. We are united by our common mission.
- We see our people as our most valuable resource. We bring on individuals of the highest caliber and character and we mentor, train, and support our staff.
- We hold one another in the highest esteem. Our work relationships are built on deep abiding respect and love.
For more about what it’s like to work at Namati, please see our Cultural Principles.
We would love to have you on our team. Please join us.
Commensurate with experience.
Please note you must already be eligible to work in the United States to be considered for this position.
Please complete our online application form. Applications will be considered on a rolling basis, however, candidates are strongly encouraged to apply before April 15th.
Please note we prefer for your application materials (cover letter, CV, and writing sample) to be uploaded in one PDF.
No phone calls, please. Namati is an Equal Opportunity Employer.